Steel category selection
Identify the product category relevant to the project and the item your team wants to purchase. Use the project drawing as the reference for the enquiry.
Use steel category brief to connect the wording in the enquiry with the item proposed by the bidder. Ask for a description that identifies the individual item and the product documents attached to it. Keep alternative labels associated with their own questions until your responsible reviewer has assessed the response, and use the agreed item description consistently in the drawing register and purchasing schedule. Ask the bidder to mark any proposed alternative separately so that its description is not mistaken for the item originally requested.
Project engineer review
Ask the responsible engineer to define the product questions requiring supplier documents. Collect those questions before comparing proposed product descriptions.
Use steel engineering questionnaire to separate the questions assigned to each project reviewer and the documents needed to answer them. Connect each open question with the proposed item or stage it affects. Ask for a response addressing those questions individually, and have the responsible reviewer record the agreed description that the purchasing team should use when it prepares the request for commercial terms. Ask the assigned reviewer to distinguish a request for more information from approval of the proposed item, so that open questions remain clear.
Product wording alignment
Connect the labels in the enquiry with the approved project terminology. Ask for clarification where a supplier response introduces a different product description.
Build steel wording register around the actual product labels appearing in the enquiry and supplier response. Ask what each label describes and which purchasing item it addresses. Keep questions about naming separate from questions about product suitability, and have the responsible engineer assess the proposed documents before deciding how the final item description should read in the purchase request. Request a written explanation of any proposed change in terminology so that the item schedule does not silently adopt a different product description.
Purchasing document preparation
Prepare the item schedule and drawing references approved for disclosure. Identify the product records your team needs to assess a proposed purchasing scope.
For steel document brief, identify the product or equipment item addressed by each requested document. Ask for a document title and the reference needed to connect it with the current proposal. Refer unfamiliar document terminology to the responsible project reviewer, and request clarification where a returned document concerns a different item or configuration from the one described in the purchasing enquiry. Ask the document reviewer to identify which unresolved questions concern missing information and which concern a document referring to the wrong proposed item.
About Kewei: inquiry documents
| Ask about | Request with your inquiry |
|---|---|
| Which details should the steel category brief identify for steel category selection? | Steel category brief |
| Which details should the steel engineering questionnaire identify for project engineer review? | Steel engineering questionnaire |
| Which details should the steel wording register identify for product wording alignment? | Steel wording register |
| Which details should the steel document brief identify for purchasing document preparation? | Steel document brief |