PPGI vs PPGL procurement

PPGI identification question

Ask the supplier to explain the PPGI label used in its proposal and identify the proposed item. Connect the response to the buyer's product schedule.

Use ppgi identity response to connect the wording in the enquiry with the item proposed by the bidder. Ask for a description that identifies the individual item and the product documents attached to it. Keep alternative labels associated with their own questions until your responsible reviewer has assessed the response, and use the agreed item description consistently in the drawing register and purchasing schedule. Ask the bidder to mark any proposed alternative separately so that its description is not mistaken for the item originally requested.

PPGL identification question

Request a separate explanation of the PPGL item under consideration. Ask for the product documents needed by your engineer to review that description.

Use ppgl identity response to connect the wording in the enquiry with the item proposed by the bidder. Ask for a description that identifies the individual item and the product documents attached to it. Keep alternative labels associated with their own questions until your responsible reviewer has assessed the response, and use the agreed item description consistently in the drawing register and purchasing schedule. Ask the bidder to mark any proposed alternative separately so that its description is not mistaken for the item originally requested.

Shared project brief

Provide the same project use and appearance requirements for the alternatives. Request responses that identify which product description each bidder has addressed.

Use coated alternative brief to describe the decision your project team needs to make and the material or output it wants reviewed. Separate the requested outcome from the observations your own reviewers will assess. Ask the bidder to identify unanswered questions in that target description and to relate its response to the same project objective before commercial scope is discussed. Identify the review question associated with the requested output so that the proposed scope can be assessed against the purpose of the enquiry.

Coating document comparison

Ask your project reviewer to define the coating information needed for comparison. Request the relevant documents for each separately identified proposed item.

For coating comparison schedule, identify the product or equipment item addressed by each requested document. Ask for a document title and the reference needed to connect it with the current proposal. Refer unfamiliar document terminology to the responsible project reviewer, and request clarification where a returned document concerns a different item or configuration from the one described in the purchasing enquiry. Ask the document reviewer to identify which unresolved questions concern missing information and which concern a document referring to the wrong proposed item.

Appearance reference alignment

Attach the appearance reference approved by your team and identify its owner. Ask bidders to connect any proposed sample with the correct quoted alternative.

Prepare appearance comparison record with the appearance reference approved by the responsible design or product role. Identify the proposed item to which a sample or appearance description would relate. Ask how the submitted information connects to the quoted product, and have the reviewer record any unanswered appearance questions against that item before the purchasing team compares offers using the reference. Ask the reviewer to connect comments about the appearance reference with the individual order item so that different proposed products retain separate review records.

Coated option purchase record

Collect unanswered identity and coating questions in the item schedule. Ask for a consolidated response before selecting the purchasing description.

Arrange coated option decision sheet with the buyer's requested items alongside the corresponding descriptions in each supplier response. Keep drawing references and product document references attached to the item they describe. Mark unanswered questions against the affected item rather than combining them into a general note, and request a corrected response before the purchasing team compares offers against the agreed project scope. Keep a request for clarification attached to the affected purchasing line so that an answer concerning another item cannot close the question.